EAM Accounting Settings

This page lets you configure accounting settings for work orders, including settings for invoices, taxes, capital expense, and budget.

The following categories are available. A red asterisk indicates that a value is required.

Invoice Settings

• Use invoice processing fee: Indicates whether work orders add an invoice processing fee

• Acct rev required: Indicates whether an account review is required to approve an invoice

• Invoice date logic: Determines if the invoice date is set on invoice submission or on final approval

• Invoice date available to the user: Indicates whether users can see/update the invoice date

• Allow update of invoice date on resubmit: Indicates whether you can change the invoice date when you resubmit it

• Invoice detail - address: Determines whether the address on the invoice is the billing address or the site address

• Invoice detail - provider info: Determines what provider info shows on the invoice, site supplier ID, vendor number, or both

• Use invoice received date: Indicates whether the invoice has a received date

Tax Settings

• Tax type: Determines how taxes are added to an invoice, manually, as one defined rate, as multiple defined rates, or multiple defined rates with dual tax

• Invoice tax adjustment: Indicates whether invoices allow tax adjustments

Capital Expense Settings

• Allow WO capitalization: Indicates whether work orders can be included in a capital expense project

• Require task no. and description for capex: Indicates whether a task number and description are required for capitalized work orders

• Allow task no. and description for non-capex: Indicates whether a task number and description can be added to non-capitalized work orders

• Org/site available for capex projects: Indicates whether you can use an organization or site for capital expense projects

• Use capital component: Indicates whether work orders can use capital components as part of billing

• Use cost cente

• Use finance code 1: Indicates you can add finance code 1 to work orders and invoices; ideally, you should not turn on Finance Code 3 if 1 or 2 are not turned on

• Use finance code 2

• Use finance code 3

  Use external purchase orders: Indicates whether you can add an external purchase order to a work order

• Require external purchase order: Indicates whether an external purchase order is required for work order approval

• Use WO cost split attributions: Indicates whether you can split work order costs between multiple entities

• Allow line item accounting: Indicates whether work orders split parts, part adjustments, and miscellaneous charges into separate line items

• Allow line item capitalization: Indicates whether individual line items can be attached to a capital expense project

• Split tax across attributions: Indicates whether taxes are split across separate attributions

• Automatic split attributions: Indicates whether split attributions are determined automatically

Budget Settings

• Budget calculation method: Determines how work order costs calculate against a budget, as the gross total or net total of costs

• Specify accounting periods: Determines the number of accounting periods, 12 or 13

• Specify budget using: Determines how to specify a budget, by an accounting period total or by an accouting period along with an account code

• Include internal WOs in budget: Indicates whether internal work orders are calculated against a budget

• Include accrual amounts: Indicates whether accrual amounts are calculated against a budget

• Include comprehensive contract accruals: Indicates whether comprehensive contract accrual amounts are calculated against a budget

• Include EOL WOs in budget: Indicates whether end-of-life work orders are calculated against a budget

• Include capex WOs in budget: Indicates whether capitalized work orders are calculated against a budget

• Use weekly accounting: Indicates whether budgets use weekly accounting

• Show account code breakdown on site budget block: Indicates whether account code breakdown details are shown on the site budget block

• Site budget impact: Indicates whether you can view the impact of a site on a budget

• Use disbursement budget

• Split spent this period: Indicates whether you can configure where work order costs belong based on work order status